Sustainable Procurement Policy

This policy explains how the National Jazz Archive will integrate environmental and social considerations into its procurement policies and practices.

By adopting sustainable procurement processes we will ensure we meet our needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits to the Archive, society and the economy, whilst minimising damage to the environment.

Ensuing sustainability is embedded across every function, including procurement, is essential to our goal of making a sustainable contribution to society. We recognise that improving our procurement performance is an ongoing process and that our suppliers are important partners in our journey to become more sustainable.


Aims and Objectives

Our aims and objectives are to


Supplier Code of Conduct

The National Jazz Archive expects its suppliers to ensure their practices are supportive of our approach to sustainability. We expect to purchase goods and services that have been produced or delivered with minimum impact on the environment and with due regard for social issues, including employment conditions and welfare.

We reserve the right to refuse partnerships with suppliers that do not achieve the following minimum standard, or who cannot show evidence of an action plan to address any short comings:


Operational Approach

The National Jazz Archive has adopted the following operational approach regarding sustainable procurement:


Accountability and Responsibilities

All those working on behalf of the National Jazz Archive, including staff, contractors, volunteers and Trustees, have a shared responsibility for integrating this policy into their decision making. The Operations Manager has overall accountability for developing a coordinated and integrated approach to implementing this approach, including training, and will be supported by the Board of Trustees.



The Board of Trustees of the National Jazz Archive will review this policy and the Archive’s performance against any related targets on an annual basis and will include the involvement of suppliers as deemed appropriate by the Trustees.

We will monitor and report the environmental and social outcomes achieved from the application of this policy as part of our annual report to key stakeholders.


This policy was authorised at Issue 1.0 by the Board of Trustees on XX August 2023.


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